Calendar Items listed by Due Date or Event Date 

January 2026

• Club Advisor Training and Youth Activity and Program Policy Training- January 7th, 6:00-8:00PM
• New Volunteer Orientation Training- January 7th, 6:00-7:30PM
• Beef and Dairy Beef Tag In- January 10th (See here for details https://medina.osu.edu/program-areas/4-h-youth-development/junior-fair-livestock-projects)  
• Tractor Certification Registration- Due January 23rd
• Junior Leaders Meeting- January 26th
• Volunteer Re-enrollment - Due January 31st 
• New Volunteer Application - Due January 31st 
• Club Documents Due- Due January 31st
• Achievement Form - Due January 31st 
• Skillz Skool Early Bird Sign Up- Due January 31st 
• Committee/Affiliate Financial Summary/Audit Report - Due January 31st
• Background Checks- Due Jan.31, for Volunteers who received a notification letter.  Click here to find a local WebCheck location!** 
  • All volunteers must submit a receipt to our office in person or by email  ** If you currently work with kids and have had a Background Check completed in the past 12 months, you can request a copy to be sent from the BCI to OSU for $8 using this form.

February 2026

•  Beef Born and Raised Form - Due February 1st
• Ohio 4-H Conference Registration  - Due February 7th to our office for the March 8th conference
• Tractor Safety Certification Course- February 7th
  • Classes start February 14th through March 21st
• Market Poultry Order Form - Due February 13th, 2026 by 5 pm for Turkey 
• AQCA- February 16th 10AM or 1PM at the Medina County Community Center MUST PRE-REGISTER
• Junior Leaders Meeting- February 23rd 
• Why Families Should Choose 4-H and Youth Activity and Program Policy Training- February 25th 6:00-8:00PM
• New Volunteer Orientation- February 25th 6:00-7::30PM

March 2026

• AQCA- March 2nd at 6PM in Lorain County MUST PRE-REGISTER (Must be there at 6PM)
• AQCA- March 11th at 6PM at the Medina County Community Center MUST PRE-REGISTER (Must be there at 6PM)
• Request for Across County Lines 4-H Membership Form - Due March 15th (30 days before county 4-H membership enrollment deadline, maybe earlier if seeking membership in a county outside of Medina County)
• Ohio 4-H Volunteer Conference (Columbus)- March 21st 
• Rabbit Clinic- March 21st
• Junior Leaders Meeting- March 23rd 
• AQCA- March 30th at 6PM in Lorain County MUST PRE-REGISTER (Must be there at 6PM)

April 2026

• Endowment Request- April 10th 
• Breeding Beef, Dog Agility and Rabbit (Mother of Meat Pen) Possession Deadline- April 1st 
• Volunteer Round Up!- April 11th 10:00AM-Noon
• 4-H Member Enrollment - Due April 15th in 4Honline for returning members
• 4-H New Member Enrollment - Due April 15th
• Club Enrollment (Due to the extension office)- Due April 15th
• Required Forms For Clubs- Due April 15th
• Rabbit Breeding Date for All Meat Pens- April 24th 
• Market Poultry Order Form - Due April 24th by 5 pm for Broiler Orders
• Dairy Beef, Beef, and Swine Tag Pickup- April 26th at MCF Pavillion 
• Poultry Clinic- April 26th from Noon-2:30PM.
• Junior Leaders Meeting- April 27th
• AQCA- April 29th at 6PM in the Medina County Community Center. MUST PRE-REGISTER (Must be there at 6PM)

May 2026

• Breeding Date for Doe and Litter- May 1st through May 15th
• Dairy, Rabbit, and Swine Possession Deadline - May 1st 
• Dog Agility Practice Begins- May 5th
• AQCA- May 6th at 6PM in Lorain County. MUST PRE-REGISTER (Must be there at 6PM) 
• STOP all Professional Horse Training- May 12th 
• Campership/Scholarship Applications Due- May 15th (Opens April 14th) 
• Camp Registration Due- May 22nd
• Sheep and Goat Possession Deadline- May 15th
• Sheep Tag-In- May 15th 
• Outstanding 4-H Senior Application - Due May 15th 
• Stephen F. Joseph Memorial Scholarship Application - Due May 15th
• Ohio State Fair Scholarship Application  May 15th
• Goat Weigh-In and Home-Grown Goat Photos Due (Email to medinagoatcommittee@gmail.com)- May 18th  

June 2026

• Quality Assurance must be completed by June 1st
• Jr. Fair Entries - Due June 1st
• Pre-Fair Entries- Due June 1st
• Self-Determined Project Proposal Plan - Due June 1st for Project #365 *upload completed form to FairEntry 
• Booth Request Form - Due June 1st
• Winning Plan for 4-H Print and Write or Fillable PDF - Due June 1st to the Medina Extension Office 
• Grade Dairy Cattle Identification Application - Due June 1st *upload completed form to FairEntry
• Dog Project Identification Form and Vaccination Certificate - Due June 1st upload into FairEntry
• Certificate of Vaccination for Cats & Ferrets - Due June 1st upload into FairEntry
• Horse Leases and Horse Photos- Due June 1st to FairEntry
• Exhibition Poultry Photo ID - Due June 1st to FairEntry
• PAS Entry Form & Rules - Due June 1st
• Swine Photo ID Form & Photos Uploaded to FairEntry - Due June 1st
• Dairy Beef Pictures for Starter, Light, & Heavy Feeders - Due June 1st in Fair Entry
• Non-livestock Ribbon Request Form- Due June 15th
• Jr. Fair Livestock Sale Scholarship Application - Due June 19th, to the Extension Office 
• Ohio State Fair Livestock Entries - Due June 20th 
• Junior Leaders Meeting- June 22nd 

 

July 2026

• Market Beef Scholarship Application - Due July 15th
• Junior Fair Sponsorship Form- Due July 15th
• Pre-Fair Still Exhibits Judging- July 20th
• Pre-Fair Clothing Judging- July 21st
• Pre-Fair Style Review- July 22nd
• Pre-Fair Cake, Nutrition, and Pet Animal Judging- July 23rd 
• Junior Leaders Meeting- July 27th

 

 August 2026 

• Pre-Fair Model Railroad Judging- August 1st
• Poultry Exhibiton Check-in- August 2nd
• Livestock Check-in- August 2nd
• Junior Leaders Meeting- August 24th
• Deadline for Advisor Year-End Pin & Certificate Request - August 31st 

September 2026

• Alumni Picnic RSVP by September 1 (Flyer)  
• Alumni Picnic- September 14th at the OSU Extension office Postponed
• Junior Leaders Meeting- September 28th 

 

October 2026

• Honor Club Application - Due October 1st
• Secretary's Book Contest - Due October 1st
  • Secretary's Book Evaluation Form
  • Club Consitution
  • Club By-Laws
  • 4-H Club Yearly Meeting at a Glance Worksheet
  • Advisors and Officers
  • Club Roll
  • Committees
  • Meeting Notes Worksheet
  • Official Meeting Minutes Form
• Treasurer's Book Contest  - Due October 1st
  • Treasurer's Book Evaluation Form
  • Budget Worksheet
  • Checkbook Balancing/Reconciliation Form
  • Record of Club Finances
  • Treasurer's Report
• Club Community Service Recognition Form - Due October 1st
• Volunteer Awards Recognition Nomination Form - Due October 1st
• Committee Member Application - Due October 1st

• Committee By-Laws - Please review them prior to applying for any Medina County 4-H/Jr. Fair Committee

  Committee Expectations - Please review them prior to applying for any Medina County 4-H/Jr. Fair Committee

• Junior Leaders Meeting- October 26th
• Committee Roster - Due October 31st 
• Jr. Fair Date and Deadline Requests - Due October 31st
• Suggested Rule Change Requests - Due October 31st
• Judge Comments and Recommendations for Future - Due October 31st
• Calendar & Reservation Requests due for the new Calendar Year - Due October 31st
• 4-H Recognition Banquet Reservation Form - Due October 31st

 

November 2026

• Enrollment Opens- November 1st
• Club Surveys Due- November 1st
• Kick Off to 2026 and Youth Activity and Program Policy Training- November 5th from 6-8PM ONLINE
• Fall Endowment Requests Due- November 10th
• Volunteer Banquet- November 19th
• Junior Leaders Meeting- November 23rd

 

December 2026

• Ohio 4-H Hall of Fame, Volunteer, and Teen Award Nominations - Due December 1st
• Camp Counselor Application- Due December 1st
• Medina County Extension office Closed (Christmas, Winter Recess, and New Year's Day)- December 24-January 1, 2026

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Additional Forms Listed Alphabetically

The forms listed below do not have a specific due date but may be useful or needed for members or volunteers.

• 4-H Name and Emblem Use Guide
• Background Check Reimbursement Request
• Club Disbandment Information 
• Fair Sponsorship Form
• Fundraising Approval Request
• Occasional Quantity Cook Training
• Officer Books and Training Resources
• Ohio 4-H Health History Form
• Overnight Permission Slip
• Health Rocks
• SS-4 Form
  • Instructions for Obtaining an EIN
• Transportation Waiver
• Volunteer Handbook