Forms Listed By Due Date

All forms are due to the Medina County Extension Office by 5:00 pm unless otherwise noted.  When the form due date falls on a weekend, forms are due by 5:00 pm on the next business day.  Forms due in 4-HOnline, FairEntry, and/or via other online submissions are due at 11:59 pm on the due date unless otherwise noted.  As forms are updated and published for the year - the name of the form will change from black text to a teal hyperlink.  Click on the form name to view/download the form. 

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January 2023

• Beef Noseprint Clinic- January 14th 
  Dairy Beef weigh-in and nose printing will be from 7:00 am to 9 am.
  Market Beef Weigh-in and nose printing will be from 9 am to noon. Youth with both types of animals are encouraged to arrive closer to 8:30. Market beef participants who arrive early are reminded to not block traffic for Dairy Beef Participants who may be entering and exiting. All participants must remain in their vehicles until instructed to exit. 
• Tractor Certification Registration- Due January 22nd 
  • Paper Copy of registration here
• Volunteer Re-enrollment - Due January 31st 
• New Volunteer Application - Due January 31st 
• Club Documents Due- Due January 31st
• Achievement Form - Due January 31st 
• Older Youth Opportunities Application - Due January 31st 
• MXC - Making eXtreme Camp Counselors Statewide Counselor Workshop Registration - Click here for more information - Due January 31st

February 2023

• Beef Born and Raised Form - Due February 1st 
• New Volunteer Orientation- February 2nd
• Volunteer Training- February 6th 
• Ohio 4-H Conference Registration  - Due February 10th to our office for the March 11th conference
• Ohio 4-H Scholarship Applications - Due February 15th via online submission, Click here for more information about Ohio 4-H Scholarships
• Market Poultry Order Form - Due February 23rd by 5 pm for Turkey and Goose Orders
• Volunteer Kick-Off- February 25th at 10:00 am 
• Background Checks- Due February 25, 2023, for Volunteers who received a notification letter.  Click here to find a local WebCheck location! Click here to submit a Background Check Reimbursement Request.
• ** If you currently work with kids and have had a Background Check completed in the past 12 months, you can request a copy to be sent from the BCI to OSU for $8 using this form.

March 2023

• Ohio Youth Poultry Clinic- March 18th 
• Request for Across County Lines 4-H Membership Form - Due March 15th (30 days before county 4-H membership enrollment deadline, maybe earlier if seeking membership in a county outside of Medina County)
• Volunteer Training- March 22nd 
• Endowment Request - Due March 31st

April 2023

• Volunteer Training (Committee)- April 6th
• New Volunteer Orientation- April 13th 
• Dairy Beef Pictures for Starter, Light, & Heavy Feeders 4-H Online - Due April 15
  • How to upload animals to the 4-H online guide 
• Horse Permission to Participate 
• 4-H Member Enrollment - Due April 17th in 4Honline for returning members
• 4-H New Member Enrollment - Due April 17th
• Club Enrollment (Due to the extension office)- Due April 17th
• Required Forms For Clubs- Due April 17th
• Market Poultry Order Form - Due April 27th by 5 pm for Duck and Broiler Orders

May 2023

• Campership/Scholarship Applications Due- (Opens April 1st)  May 1st
• Swine Photo ID Form & Photos Uploaded to 4-H Online - Due May 15th
  • How to upload animals to the 4-H online guide 
• Outstanding 4-H Senior Application - Due May 15th 
• Stephen F. Joseph Memorial Scholarship Application - Due May 15th
  • Criteria
  • Application 
  • Reference Form
• Ohio State Fair Scholarship Application - May 15th
• Upload your sheep photos and nose prints to 4-H online - May 15 
  • How to upload a photo to 4-H online 
  • FFA members can email to baca.43@osu.edu

June 2023

• Quality Assurance must be completed by June 1st
• Jr. Fair Entries - Due June 1st
• Pre-Fair Entries- Due June 1st
• Self-Determined Project Proposal Plan - Due June 1st for Project #365 *upload completed form to FairEntry 
• Booth Request Form - Due June 1st
• Winning Plan for 4-H Print and Write or Fillable PDF - Due June 1st *upload completed form to 4-H Virtual Mailbox
• Grade Dairy Cattle Identification Application - Due June 1st *upload completed form to FairEntry
• Dog Project Identification Form and Vaccination Certificate - Due June 1st upload into FairEntry
• Certificate of Vaccination for Cats & Ferrets - Due June 1st upload into FairEntry
• Horse Leases and Horse Photos- Due June 1st to FairEntry
• Exhibition Poultry Photo ID - Due June 1st to FairEntry
• PAS Entry Form & Rules - Due June 1st
• Jr. Fair Livestock Sale Scholarship Application - Due June 15th, to the Extension Office 
• Non-livestock Ribbon Request Form- Due June 15th
• Ohio State Fair Livestock Entries - Due June 20th 

July 2023

• Market Beef Scholarship Application - Due July 15th

August 2023

• Jr. Fair Sponsorship Form - Due August 1st
• Ohio 4-H Teen Leadership Council Applications - Due in Columbus on August 9th
• Deadline for Advisor Year-End Pin & Certificate Request - August 31

September 2023

• 4-H Alumni Family Picnic - September 17th

October 2023

• Honor Club Application - Due October 2nd
• Secretary's Book Contest - Due October 2nd
  • Secretary's Book Evaluation Form
  • Club Consitution
  • Club By-Laws
  • 4-H Club Yearly Meeting at a Glance Worksheet
  • Advisors and Officers
  • Club Roll
  • Committees
  • Meeting Notes Worksheet
  • Official Meeting Minutes Form
• Treasurer's Book Contest  - Due October 2nd
  • Treasurer's Book Evaluation Form
  • Budget Worksheet
  • Checkbook Balancing/Reconciliation Form
  • Record of Club Finances
  • Treasurer's Report
• Club Community Service Recognition Form - Due October 2nd
• Volunteer Awards Recognition Nomination Form - Due October 2nd
• Committee Member Application - Due October 31st

Committee By-Laws - Please review them prior to applying for any Medina County 4-H/Jr. Fair Committee

Committee Expectations - Please review them prior to applying for any Medina County 4-H/Jr. Fair Committee

• Committee/Affiliate Financial Summary/Audit Report - Due October 31st 
• Committee Roster - Due October 31st 
• Jr. Fair Date and Deadline Requests - Due October 31st
• Suggested Rule Change Requests - Due October 31st
• Judge Comments and Recommendations for Future - Due October 31st
• Calendar & Reservation Requests due for the new Calendar Year - Due October 31st
• Endowment Request - Due October 31st
• 4-H Recognition Banquet Reservation Form - Due October 31st

November 2023

• Enrollment Opens- November 1st
• Volunteer Banquet- November 14th
• Jr. Leaders Scholarship Application - Due November 15th 

December 2023

• Club Yearly Survey- Due December 1st
• Ohio 4-H Hall of Fame, Volunteer, and Teen Award Nominations - Due December 1st
• Camp Counselor Application- Due December 1st
• New Volunteer Orientation- December 8th 

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Additional Forms Listed Alphabetically

The forms listed below do not have a specific due date but may be useful or needed for members or volunteers.

• 4-H Name and Emblem Use Guide
• Background Check Reimbursement Request
• Club Disbandment Information 
• Fair Sponsorship Form
• Fundraising Approval Request
• Occasional Quantity Cook Training
• Officer Books and Training Resources
• Ohio 4-H Health History Form
• Overnight Permission Slip
• Health Rocks
• SS-4 Form
  • Instructions for Obtaining an EIN
• Transportation Waiver
• Volunteer Handbook