Forms Listed By Due Date

All forms are due to the Medina County Extension Office by 5:00 pm unless otherwise noted.  When form due date falls on a weekend, forms are due by 5:00 pm on the next business day.  Forms due in 4-HOnline, FairEntry, and/or via other online submissions are due at 11:59 pm on the due date unless otherwise noted.  As forms are updated and published for the year - the name of the form will change from black text to a teal hyperlink.  Click on the form name to view / download the form. 

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January 2021

• State 4-H Horse Advisor's Training Registration - TBD
• Volunteer Re-enrollment - Due January 31
• Annual Club / Committee Financial Summary Report Form - Due January 31
• Club Program/Calendar - use the linked form or create your own - Due January 31
• Achievement Form - Due January 31
• Older Youth Opportunities Application - Due January 31
• MXC - Making eXtreme Camp Counselors Statewide Counselor Workshop Registration - Click here for more information - Due January 31st

• Background Check Due February 28, 2021 for Volunteers who received notification letter.  Click here to find a local WebCheck location!  Once completed, submit a Background Check Reimbursement Form Request (can be turned in anytime).

  

  ** If you currently work with kids and have had a Background Check completed in the past 12 months for, you can request a copy to be sent from the BCI to OSU for $8 using this form.

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February 2021

• New Volunteer Orientation- Held Virtually on February 2 6pm-8pm, Policy 1.50 Training included. Returnng volunteers welcome. 
• Beef Noseprint Clinic- February 6
  Dairy Beef weigh in and noes printing will be from 7:30am to 9am.
  Market Beef Weigh in and noes printing will be 9am to noon.Youth with both types of animals are encouraged to arrive closer to 8:30. Market beef participants who arrive early are reminded to not block traffic for Dairy Beef Participants who may be entering and exiting. All participants must remain in their vehicles until instructed to exit. Masks are required at all times.
• Ohio 4-H Scholarship Applications - Due February 15 via online submission, Click here for more information about Ohio 4-H Scholarships
• Ohio 4-H Conference Registration  - Held Virtually Feb 20, Click here for more information about the Ohio 4-H Conference
• Buckeye Leadership Workshop Registration - Due February 20
• Market Poultry Order Form - Due February 26 for Turkey and Goose Orders

March 2021

• Tractor Certification Registration is Open
• Beef Born and Raised Form - Due March 1
• Camp Counselor Application- Due March 7
• Request for Across County Lines 4-H Membership Form - Due March 15 (30 days prior to county 4-H membership enrollment deadline, may be earlier if seeking membership in a county outside of Medina County)
• OSU Junior Swine Day Registration - Due March 28
• Endowment Request - Due March 31

April 2021

• Tractor Certification Registration- Due April 2
• Policy 1.50 Volunteer Training Opportunity- April 3
• Policy 1.50 Training- Volunteers must complete by April 15
• 4-H Member Enrollment - Due April 15 in 4-HOnline for returning members
• 4-H New Member Enrollment - Due April 15
• Family Enrollment Form - Due April 15 This form is only available from your club advisor.
• Dairy Beef Pictures for Starter, Light, & Heavy Feeders - Due April 15
• Ohio State Fair Scholarship Application - TBA
• Charter Checklist - Due April 15
• Constitution and Bylaws - Due April 15
• Group Tax Exemption Authorization Form - Due April 15
• Cash for Clunkers, Article & Flyer - Deadline to Donate April 24
• Market Poultry Order Form - Due April 30 for Duck and Broiler Orders

May 2021

• Permission to Participate in Ohio 4-H PetPals - Due May15
• Outstanding 4-H Senior Application - Due May 15
• Stephen F. Joseph Memorial Scholarship Application - Due May 15
  • Criteria
  • Reference Form
• Swine Photo ID Form & Photos - Due May 22

June 2021

• Quality Assurance must be completed by June 1
• Jr. Fair Sponsorship Form - Due June 1
• Jr. Fair Entries - Due June 1
• Self-Determined Project Proposal Plan - Due June 1 for Project #365 *upload completed form to 4-H Virtual Mailbox
• Booth Request Form - Due June 1
• Winning Plan for 4-H Print and Write or Fillable PDF - Due June 1 *upload completed form to 4-H Virtual Mailbox
• Grade Dairy Cattle Identification Application - Due June 1 *upload completed form to 4-H Virtual Mailbox or to FairEntry
• Dog Project Identification Form and Vaccination Certificate - Due June 1  *upload completed form to 4-H Virtual Mailbox or to FairEntry
• Exhibition Poultry Photo ID - Due June 1
• Market Beef Feeder Photo ID - Due June 1
• PAS Entry Form & Rules - Due June 1
• Jr. Fair Livestock Sale Scholarship Application - Due June 15, to the address listed on the form
• Ohio State Fair Livestock Entries - Due June 20

July 2021

• Market Beef Scholarship Application - Due July 15
• Certificate of Vaccination for Cats & Ferrets - Must bring to judging on July 16

August 2020

• Ohio 4-H Teen Leadership Council Applications - Due in Columbus August 9
• Deadline for Advisor Year End Pin & Certificate Request - August 31

September 2020

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October 2020

• Honor Club Application - Due October 1
• Club Secretary Reports - Due October 1
  • Secretary's Book Evaluation Form
  • Club Consitution and By-Laws
  • 4-H Club Yearly Meeting at a Glance Worksheet
  • Advisors and Officers
  • Club Roll
  • Committees
  • Meeting Notes Worksheet
  • Official Meeting Minutes Form
• Club Treasurer's Reports  - Due October 1
  • Treasurer's Book Evaluation Form
  • Budget Worksheet
  • Checkbook Balancing/Reconciliation Form
  • Record of Club Finances
  • Treasurer's Report
• Club Community Service Recognition Form - Due October 1
• Volunteer Awards Recognition Nomination Form - Due October 1
• 4-H Recognition Banquet Reservation Form - Due October 31
• Endowment Request - Due October 31
• New Volunteer Committee Member Application - Due October 31

Committee By-Laws - Please review prior to applying for any Medina County 4-H/Jr. Fair Committee

• Current Volunteer Committee Member Application - Due October 31

Committee By-Laws - Please review prior to applying for any Medina County 4-H/Jr. Fair Committee

• Committee/Affiliate Financial Summary/Audit Report - Due October 31
• Committee Roster - Due October 31
• Jr. Fair Date and Deadline Requests - Due October 31
• Suggested Rule Change Requests - Due October 31
• Judge Comments and Recommendations for Future - Due October 31
• Calendar & Reservation Requests due for new Calendar Year - Due October 31

November 2020

• Jr. Leaders Scholarship Application - Due November 15

December 2020

• Ohio 4-H Hall of Fame, Volunteer, and Teen Award Nominations - Due December 1
• New Club Advisor Volunteer Application - Due December 31

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Additional Forms Listed Alphabetically

The forms listed below do not have a specific due date but may be useful or needed for members or volunteers.

• 4-H Health Form
• 4-H Name and Emblem Use Guide
• Background Check Reimbursement Request
• Book Order Refund Request
• Club Disbandment Form
• Fundraising Approval Request
• Meeting at a Glance Worksheet
• New Club Checklist
• Occasional Quanity Cook Training
• Officer Books and Training Resources
• Ohio 4-H Health History Form
• Overnight Permission Slip
• SS-4 Form
  • Instructions for Obtaining an EIN
• Transportation Waiver
• Volunteer Handbook
• Volunteer Resignation Form