Forms and Applications

Forms Listed By Due Date

All forms are due to the Medina County Extension Office by 5:00 pm unless otherwise noted. When the form due date falls on a weekend, forms are due by 5:00 pm on the next business day. Forms due in 4-HOnline, FairEntry, and/or via other online submissions are due at 11:59 pm on the due date unless otherwise noted. As forms are updated and published for the year - the name of the form will change from black text to a teal hyperlink. Click on the form name to view/download the form.

Mailboxes

General

Livestock Mailboxes

January 2023

Registration for Volunteer Kickoff - Due January 5th
~~Beef Noseprint Clinic~~- January 15th
Dairy Beef weigh-in and noes printing will be from 8:00 am to 9 am.
Market Beef Weigh-in and noes printing will be from 9 am to noon. Youth with both types of animals are encouraged to arrive closer to 8:30. Market beef participants who arrive early are reminded to not block traffic for Dairy Beef Participants who may be entering and exiting. All participants must remain in their vehicles until instructed to exit.
Volunteer Re-enrollment - Due January 31st
New Volunteer Application - Due January 31st
Annual Club / Committee Financial Summary Report Form - Due January 31st
Club Program/Calendar - use the linked form or create your own - Due January 31st
Achievement Form - Due January 31st
Older Youth Opportunities Application - Due January 31st
MXC - Making eXtreme Camp Counselors Statewide Counselor Workshop Registration - Click here for more information - Due January 31st

February 2023

Beef Born and Raised Form - Due February 1st
New Volunteer Orientation- February 2nd
Tractor Certification Registration- Due February 5th
Volunteer Training- February 6th
Ohio 4-H Conference Registration - Due February 5th to our office for the March 12th conference
Ohio 4-H Scholarship Applications - Due February 15th via online submission, Click here for more information about Ohio 4-H Scholarships
~~Market Poultry Order Form~~ - Due February 24th by 5 pm for Turkey and Goose Orders
Volunteer Kick-Off- February 25th at 10:00 am
Background Checks Due February 28, 2023, for Volunteers who received a notification letter. Click here to find a local WebCheck location! Click here to submit a Background Check Reimbursement Request.
** If you currently work with kids and have had a Background Check completed in the past 12 months, you can request a copy to be sent from the BCI to OSU for $8 using this form.

March 2023

~~Ohio Youth Poultry Clinic~~ 2022- March 2nd
Request for Across County Lines 4-H Membership Form - Due March 15th (30 days prior to county 4-H membership enrollment deadline, maybe earlier if seeking membership in a county outside of Medina County)
Volunteer Training- March 22nd
Endowment Request - Due March 31st

April 2023

Volunteer Training (Committee)- April 6th
New Volunteer Orientation- April 13th
~~Dairy Beef Pictures for Starter, Light, & Heavy Feeders~~ - Due April 15th
4-H Member Enrollment - Due April 17th in 4Honline for returning members
4-H New Member Enrollment - Due April 17th
Club Enrollment (Due to the extension office)- Due April 17th
Charter Checklist - Due April 17th
Constitution and Bylaws - Due April 17th
Group Tax Exemption Authorization Form - Due April 17th
~~Market Poultry Order Form~~ - Due April 28th by 5pm for Duck and Broiler Orders

May 2023

Campership/Scholarship Applications Due- (Opens April 1st) May 1st
~~Permission to Participate in Ohio 4-H PetPals~~ - Due May 15th (Not on Calendar)
~~Outstanding 4-H Senior Application~~ - Due May 15th
~~Stephen F. Joseph Memorial Scholarship Application~~ - Due May 15th
~~Ohio State Fair Scholarship Application~~ - May 15th

June 2023

~~Quality Assurance~~ must be completed by June 1st
Jr. Fair Sponsorship Form - Due June 1st
Jr. Fair Entries - Due June 1st
Pre-Fair Entries- Due June 1st
Self-Determined Project Proposal Plan - Due June 1st for Project #365 *upload completed form to FairEntry
~~Swine Photo ID Form & Photos~~ - Due June 1st
~~Booth Request Form~~ - Due June 1st
Winning Plan for 4-H Print and Write or Fillable PDF - Due June 1st *upload completed form to 4-H Virtual Mailbox
Grade Dairy Cattle Identification Application - Due June 1st *upload completed form to FairEntry
Dog Project Identification Form and Vaccination Certificate - Due June 1st upload into FairEntry
Certificate of Vaccination for Cats & Ferrets - Due June 1st upload into FairEntry
Horse Leases and Horse Photos- Due June 1st to FairEntry
Exhibition Poultry Photo ID - Due June 1st to FairEntry
PAS Entry Form & Rules - Due June 1st
Non-livestock Ribbon Request Form- Due June 15th
Ohio State Fair Livestock Entries - Due June 20th
Jr. Fair Livestock Sale Scholarship Application - Due June 24th, to the address listed on the form

July 2023

Market Beef Scholarship Application - Due July 15th

August 2022

Ohio 4-H Teen Leadership Council Applications - Due in Columbus August 9
Deadline for Advisor Year-End Pin & Certificate Request - August 31

September 2022

October 2022

Honor Club Application - Due October 1st
Club Secretary Reports - Due October 1st
Club Treasurer's Reports - Due October 1st
Club Community Service Recognition Form - Due October 1st
Volunteer Awards Recognition Nomination Form - Due October 1st
Committee Member Application - Due October 31st

Committee By-Laws - Please review prior to applying for any Medina County 4-H/Jr. Fair Committee

Committee/Affiliate Financial Summary/Audit Report - Due October 31st
Committee Roster - Due October 31st
Jr. Fair Date and Deadline Requests - Due October 31st
Suggested Rule Change Requests - Due October 31st
Judge Comments and Recommendations for Future - Due October 31st
Calendar & Reservation Requests due for new Calendar Year - Due October 31st
Endowment Request - Due October 31st
4-H Recognition Banquet Reservation Form - Due October 31st

November 2022

Volunteer Banquet- November 3rd
Jr. Leaders Scholarship Application - Due November 15th

December 2022

Club Yearly Survey- Due December 1st
Ohio 4-H Hall of Fame, Volunteer, and Teen Award Nominations - Due December 1st
Camp Counselor Application- Due December 1st
New Volunteer Orientation- December 8th

Additional Forms Listed Alphabetically

The forms listed below do not have a specific due date but may be useful or needed for members or volunteers.